Tarun Gupta

Modules and Features Of An HRMS

Post By Tarun Gupta Post User Last Updated: Jun 1st, 2013 category Web Development

HR Management Solutions

Human resource is probably the most pertinent asset for an organization whether a conglomerate or an emerging one. It is therefore very important to manage these resources in the most precise manner. This is why organizations show solid faith in automated HR Management Solutions available in the market. These software offer business owners extended levels of competence and capabilities.

Once you get one, you can easily improve your organization's efficiency and ensure various compliance's. Undoubtedly, an HRMS may offer a heap of business advantages if you choose one after sound scrutiny of your business needs. As of now I am going to explain the capabilities and features an ideal HR application must have.

Standards Of An Ideal HR Solution

An HRMS is a comprehensive solution that accomplishes a number of varied IT needs in an organization. Although most of the solutions leverage the true potential of an automated software, there are certain factors that turn the solution a robust one.

An Integrated Approach:

A custom web development service provider ensures that all the modules designed are well-connected with each other. HR Management Solution contains various modules that work in close coordination with each other. It is necessary that they should be precisely integrated. The integration makes sure that a significant change reflects well in all the modules that are interconnected.

Improved Agility:

A solution is said to be agile if it keeps pace with emerging business complexities and challenges. An ideal solution helps to configure the intelligent processes within the system for optimum visibility of available functions. Customization helps to update the system when a new update arrives. In a nutshell, an agile solution offers more value to the business processes.

Capabilities Of An Ideal HRMS

While developing a solution it is very important for a software development professional to have the basic knowledge of the features and modules an HRMS should contain.

Employee Management:

A comprehensive employee database or an employee management module is always a common feature available in almost every HRMS. However, options and features may differ as per organizational requirements. Every employee management module in the software contains the most common fields and information related to a particular employee. The whole employee data is stored in a central or local server from where it can be manipulated accordingly.

Payroll Management:

This is another important aspect of an ideal HR management software (www.humanlogics.com). Most of the solutions available in the market comprise payroll management as a primary feature. Service providers who offer payroll system, integrate the same with primary software. The perfect combo of HR and payroll is probably the most striking feature of a HRM software. If a software doesn't provide the payroll feature, it offers an interface to export the payroll data from a third- party payroll provider.

Attendance Management:

I believe it's a complete waste of time and energy if you rely on a manual attendance tracking. An automated attendance tracking system offers advantages on various levels. Since, an employee is the core of an organization, every inaccurate redundancy and result will lead to a serious data conflict and ambiguity in information management. It will also impact other modules such as Payroll, Leave and Administration etc. Almost every solution these days is equipped with a very concise and user friendly attendance module. A very comprehensive database solution is used by the administrators to extract the attendance and other details of an employee.

Recruitment Management:

This is another important subset of an HRMS as well. An ideal system provides an exclusive recruitment interface for the HR managers to let them invite, filter, scrutinize and shortlist aspirants against the openings in an organization. The interface or module offers an ability to link it to your website directly and import data from there itself. Due to the centralized repository of candidates' data, it becomes more convenient for the HR professionals to search for the qualified candidates.

E-Mai Notifications:

Most HR software available in the market offers an integrated email alert application. It is a big help for the HR manager. When an organization has thousands of employees on role, it is really critical and almost impossible for the managers to remember various information pertaining to the employees. Using an integrated e-mail application, they can now track employee birthdays, anniversary dates, certification dates and training due dates as well.

Employee Self-Service:

The ESS module offers managers and employees an ability to access the database using the local intranet as per guidelines and update / modify / add the data based on requirements. If an HRMS integrates this module, managers or employees need not to consult HR managers every time when they want to tweak an information. When an individual changes an information, related data are automatically getting changed.

Performance Management:

As the name suggests, this is a very innovative module available in a standard HRMS. The module helps to reduce the manual work and time spent on the review and performance of employees individually. A very innovative Content Management System is used to calculate the point automatically on pre-determined criterion and enter the detailed analysis of performance from central destination. Thereafter, decision makers prepare the success and progression of each goal listed in the review process.

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